We understand that sometimes you will want people outside of your organisation to view reporting on the jobs that they have some involvement in, such as the Hiring Manager and/or delegate, therefore we have implemented this functionality to facilitate this.
When viewing a job's details page, users can choose to share a job and the user will be able to choose who to share the job with.
Clicking into any job displays a functional button "Share Job"
Clicking on "Share Job" will bring up a new screen, where the user can decide who to share the job with, users will be able to choose to Share ALL candidates with the Job or a Shortlist, users can share to:
- Hiring Manager
- Delegate (if applicable)
- Someone Else (users and non-users)
If the Hiring Manager exists you can click on the tick-box, if the Delegate exists you can click on the tick-box, you can also add additional recipients by entering the name and email address of the recipient(s), these recipients can be:
- existing system users
- new system users
You can share the report with multiple people, up to 10 at a time. Once you have added the required people click on the "SHARE" button.
The user is notified that the Share has taken place. There is a "This job Has been Shared" message that appears at the top left of your screen.
Prior to hitting "SHARE" the user can Close/Cancel the process and nothing will be shared.
Accessing a job
Once a job report is shared, the recipient will be notified via email and the following scenario's will apply depending on the invited user's status:An existing Account under chosen email
- they will be informed via email that a job report has been shared with them
- they will be able to login and view the Recruit home page, showing all jobs shared with them
- they will be able to view the job details
- they will be able to view the job report for all candidates
- they will be able to export the job report
No existing Account under chosen email, a user account will be created for them
- they will be sent an account creation email for them to "register" with the platform
- they will be able to create a password
- they will be able to login and view the Recruit home page, showing all jobs shared with them
- they will be able to view the job details
- they will be able to view the job report for all candidates
- they will be able to export the job report
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